Last updated: 15th August 2025
This policy explains what cookies are, how Overleaf Media uses them, and how you can manage them.
1. What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help the website remember your preferences, improve your experience, and collect analytics about how the site is used.
Cookies are common and used by nearly all websites.
2. How We Use Cookies
Overleaf Media uses cookies for the following purposes:
- Essential cookies: These are required for the site to function properly, including security and accessibility features.
- Analytics cookies: We use tools like Google Analytics to understand how visitors use the website. This helps us improve functionality and content.
- Embedded media cookies: If a page includes a video (e.g. from Vimeo or YouTube) or a map, those services may set cookies of their own. These are beyond our control but are necessary to display the content.
We do not use any advertising or tracking cookies, such as Facebook Pixel.
3. Third-Party Cookies
Some content on the website may link to or display services from third parties. These providers may set cookies when you interact with their content (such as viewing a video or using an embedded map). You can review their own cookie and privacy policies for more details.
4. Managing Cookies
You can manage or disable cookies through your browser settings. Most browsers allow you to:
- View which cookies are stored
- Delete cookies
- Block cookies from specific sites
- Set preferences for cookie usage
Please note that disabling essential cookies may affect how the website functions.
Last updated: 15th August 2025
At Overleaf Media, your privacy is treated with care and respect. This policy explains what personal information is collected, how it’s used, and how it’s kept safe.
1. Who We Are
Overleaf Media provides funeral photography and video recording services across the UK. Any personal data shared with us is handled in accordance with this privacy policy and current UK data protection law.
2. Information We Collect
We may collect and store the following types of personal information:
- Name, email address, phone number, and postal address
- Details related to your booking (locations, timings, service preferences)
- Media files (photographs and video recordings)
- Communications via email, phone, contact forms or booking enquiries
3. How We Collect It
Personal information may be collected when you:
- Contact us through the website or email
- Make a booking or request a quote
- Provide information during a phone call or meeting
- Sign a contract or fill out a form
4. Why We Use Your Data
We use your personal information to:
- Respond to your enquiry or booking
- Provide photography and video services
- Share the final gallery with you
- Keep accurate records of our business
- Comply with legal and tax obligations
We do not send marketing emails or newsletters, and we do not sell or trade your personal information.
5. Who We Share It With
Your data is treated as confidential and is only shared where necessary, such as:
- With funeral directors or venues (if needed for coordination)
- With gallery or cloud storage providers (for secure delivery)
- With professional advisors (e.g. accountant) where legally required
All third parties are subject to appropriate safeguards under GDPR.
6. How Your Data Is Stored
Your data is stored securely using trusted third-party systems (such as encrypted email and online gallery platforms). Files are backed up to prevent loss or damage.
We retain booking and media records for up to 10 years, unless you request earlier removal.
7. Gallery Access and Security
Your private online gallery is shared directly with you via email. You may share the link with family and friends. No registration is required, and no images are made publicly accessible.
8. Your Rights
You have the right to:
- Access a copy of your personal data
- Request correction of inaccurate information
- Ask for data or media to be deleted
- Withdraw consent (where applicable)
To request changes or deletion of your data, please email: hello@overleafmedia.com
9. Changes to This Policy
This privacy policy may be updated from time to time. Any changes will be published on the website with the updated date shown above.
Last updated: 15th August 2025
By visiting this website or using any of its services, you agree to be bound by the following terms. These terms may be updated occasionally, and it’s your responsibility to check them for changes.
1. Website Access
This website is provided by Overleaf Media for information, enquiry, and gallery access purposes. You may browse, contact us, or view your gallery via a private link sent directly to you.
You agree not to use the website in any way that may cause damage or interfere with its availability or security.
2. Gallery Access
Private online galleries are shared via email and are intended for personal, non-commercial use. You may share your gallery link with family and friends, but please do so responsibly. Access to galleries may be removed after a set period (you’ll be informed in advance).
Use of the gallery implies acceptance of these terms.
3. Copyright and Use of Materials
All images and video recordings created by Overleaf Media remain the copyright of the photographer unless otherwise agreed. You are welcome to download, share, and print your gallery content for personal use. No commercial or editorial use is permitted without written consent.
You may not alter the work in a way that misrepresents the original intention or quality.
4. Booking Terms
Separate booking terms are provided at the time of engagement. These include details such as fees, cancellation terms, image delivery, and payment schedules. If you proceed with a booking, you agree to those terms as part of your service agreement.
5. Disclaimer
Overleaf Media makes every effort to keep this website up to date and accurate, but cannot guarantee that content will always reflect the latest information. We reserve the right to make changes to service details, pricing, or availability without notice.
All services are subject to availability and final confirmation.
6. External Links
Where links are provided to third-party websites (such as gallery platforms or social media), Overleaf Media is not responsible for the content or data practices of those sites.
Please review the privacy and terms policies of those platforms before engaging with them.
7. Governing Law
These terms are governed by and interpreted in accordance with the laws of England and Wales. Any disputes will be handled under the exclusive jurisdiction of the UK courts.